List which the applicant must have at the time of submission of the application
The applicant must have documentation regarding the following points at the time of application:
- Added costs
- Workers/contractors who have been in quarantine
1. List documenting the added costs which form the basis for the application. The list must refer to relevant accounting records.
A grant may be sought for a proportion of the added costs incurred by the enterprise in providing suitable accommodation for workers or contractors in entry quarantine.
‘Added costs’ means costs which:
a) are directly linked to the implementation of entry quarantine:
That the costs are ‘directly linked to the implementation of entry quarantine’ means that the scheme covers costs relating to the practical implementation of the quarantine.
This could for example be:
- rental of suitable accommodation
- subsistence costs
- costs linked to testing during the quarantine period
- salary costs linked to increased administration or cleaning
Indirect losses resulting from the quarantine rules, such as lost production, are not covered. Salary costs for workers or contractors in entry quarantine are also not covered.
b) exceed the costs that the enterprise would normally have incurred as a result of the use of foreign or other visiting labour
Under no circumstances must costs attributable to the use of labour from abroad be included in the added costs. This means, for example, that costs attributable to board and lodging for workers or contractors who are not in quarantine and/or ordinary costs linked to transport cannot be included.
c) follow directly from changes made by the enterprise in order to comply with the entry quarantine provisions stipulated in the Infection Control Act or provisions issued pursuant to the Infection Control Act
This means that changes have been made in order to comply with the formal provisions for which compensation is to be paid. The costs must be directly linked to compliance with these provisions.
Depreciation linked to the upgrading of temporary facilities which has been carried out in order to comply with authority requirements regarding accommodation (e.g. requirements regarding single occupancy rooms, private bathrooms, etc.) and which can be accrued within the grant period may be counted as added costs.
For each individual cost, you must decide whether the cost in its entirety would qualify for a grant, or whether it needs to be adjusted. For example, you can only enter the component of the cost that is attributable to the period for which you are applying for a grant.
Before applying, you must prepare a statement which supports the figures and calculations which form the basis for your application.
- prepare a summary of the enterprise’s added costs attributable to entry quarantine during the period for which you are seeking a grant
- find contracts and invoices so that you have an overview of costs and where these are documented
- if the enterprise has incurred added costs linked to upgrades carried out in order to comply with authority requirements regarding accommodation (e.g. requirements regarding single occupancy rooms, private bathroom, etc.), you must compile a list of the depreciation for the grant period
How to prepare a list showing added costs
The table below can be used as an aid in preparing a list of added costs.
Added costs that the enterprise has incurred during this period (e.g. November and December 2020)
|Type of added costs||Added cost||Explanation for the item||Reference and content|
|Rental of quarantine premises||40000||The amount concerns itemised added costs for the renting of accommodation linked to entry quarantine, accrued for the grant period||Voucher 23 Invoice and lease agreement with a calculation of added costs|
|Internet access on the quarantine premises||2 500||The amount concerns added costs in accordance with an invoice for the internet service provider. The amount has been accrued for the grant period.||Voucher 103 – Invoice and a summary of costs linked to ordinary operation and added costs|
|Catering for workers in entry quarantine||11000||Invoices from catering company concerning food/beverages served to workers in quarantine during the grant period concerned||Vouchers 123, 133 og 189|
|Depreciation – upgrading of temporary facilities||5 000||Costs for the upgrading of temporary facilities in order to comply with infection requirements relating to entry quarantine||Voucher 190|
List of costs for upgrading and depreciation broken down
|Salary costs/fees for cleaners for premises used for entry quarantine||3 000||Invoice from cleaning agency corrected for ordinary accrued cleaning costs||Voucher 202|
Invoice from cleaning agency with a list of the ordinary costs that would have accrued regardless of the entry quarantine and share of added costs.
|Total added costs||63500|
2. List documenting the workers and contractors for which a grant is sought, and confirming that the conditions concerning such workers and contractors are met
The applicant must prepare a list of workers and contractors for whom a grant is being sought, which documents fulfilment of the conditions for the scheme.
Persons whose wages are paid by the applicant are considered to be workers. In this context, ‘contractor’ includes employees of suppliers who perform work or assignments on behalf of the applicant. Self-employed persons whose entry quarantine costs have been covered by the applicant are also considered to be contractors.
Identifying information must be provided about the individual worker and/or contractor in entry quarantine during the grant period.
Workers and contractors for whom a grant is sought must have completed entry quarantine in accordance with the infection control provisions, under the auspices of or by agreement with the applicant. The quarantine must have been paid for by the applicant, and the worker or contractor must have been required by the State to go into entry quarantine during the grant period.
The quarantine accommodation where the individual worker/contractor spent entry quarantine must be stated. The entry quarantine must have been completed on mainland Norway.
The entry quarantine cannot have been completed at a quarantine hotel under the State quarantine hotel scheme.
The entry quarantine carried out after 22 February 2021 must have been completed in approved accommodation. Persons who had already begun their entry quarantine before 22 February could complete their quarantine in the accommodation regardless of whether or not the quarantine accommodation had been approved in advance.
Work performed by the workers or contractors linked to the entry quarantine for which a grant is sought must have been carried out:
- on Norwegian territory
- on a Norwegian-registered ship
- in the Norwegian Exclusive Economic Zone, or
- on the Norwegian continental shelf
In the case of ships carrying goods or passengers to or from Norway, or engaged in fishing or hunting outside Norway’s Economic Zone or the Norwegian continental shelf, it is sufficient for work to begin in the aforementioned areas.
A statement shall be provided as to whether the worker or contractor is regarded as a worker or contractor. Documentation must be provided which verifies that the worker or contractor has had an employment or contractual relationship with the applicant during the grant period, and that the employment or contractual relationship entailed travel to Norway for the individual concerned during the grant period.
The organisation number and name of the enterprise of which the contractor is an employee or holder/proprietor must be stated. In the event that the enterprise is a foreign enterprise which is not registered in a Norwegian register, the registration number in the home country, enterprise name and registered address must be stated.
The following information must be obtained regarding the workers/contractors for whom a grant is sought:
- For workers employed by the applicant: a-melding for the grant period (This requirement does not apply to workers and contractors on ships.)
- For contractors/workers employed by a Norwegian enterprise: The “arbeidsforhold” (employment) extract from NAV’s access solution for employers (must be ordered by the contractor via the “My page – Employer” page or by telephone).
- For contractors employed by a foreign company: An overview of employees and a list of relevant assignments from the Assignment and Employee Register for the grant period
- For workers and contractors on ships: No requirements regarding documentation
- For self-employed persons without any employees: Organisation number
The list must support the information given in the application.
The list must refer to relevant underlying documentation.
List of workers and contractors
|Hva skal dokumenteres||What must be included in the documentation|
|Name of person in entry quarantine||Statement of name|
|ID of person in entry quarantine||National ID number/D number/international identification number. For crew members on ships, national identification number where applicable.|
|Employer/contractor/self-employed person||Statement of whether the person in quarantine is considered to be a worker/contractor/self-employed person without employees|
|Documentation verifying that applicable registration and reporting obligations for workers/contractors/self-employed persons have been fulfilled||– In the case of workers employed by the applicant: an a-melding for the grant period|
– For contractors/workers employed by a Norwegian enterprise: The extract “arbeidsforhold” (employment) from NAV’s access solution for employers (must be ordered by the contractor via the “My page – Employer” page or by telephone)
– For contractors employed by a foreign company: An overview of employees and a list of relevant assignments from the Assignment and Employee Register for the grant period
– For self-employed persons without any employees: Organisation number
– For workers and contractors on ships: No requirements regarding documentation
|Document confirming that work performed by workers or contractors was carried out on Norwegian territory/Norwegian-registered ship/in Norway’s Economic Zone or on the Norwegian continental shelf||Employment contract/assignment contract/submitted a melding/stamp/time sheet/crew list/other relevant documentation|
|Documentation that the worker/|
contractor was required to go into entry quarantine by the State during the grant period (date on which the worker/contractor arrived in Norway)
|Airline ticket/bus ticket/travel expense claim/other travel documentation/printout from booking system/booking of quarantine accommodation/any other relevant documentation|
|Documentation of the end date of the entry quarantine (date on which the employee started work after completing entry quarantine)||Stamp/timesheets/a melding indicating that they have started work/rota schedules/any other relevant documentation|
|Documentation that a contractor who is self-employed and has no employees is registered in the Central Coordinating Register for Legal Entities||Organisation number (foreign organisation number in cases where the enterprise is foreign and not registered in the Central Coordinating Register for Legal Entities)|
|Navn på foretak Name of the enterprise that the contractor is an employee or holder/proprietor of||Enterprise name|
|Forretningsadresse til det Registered address of the enterprise of which the contractor is an employee or holder/proprietor||Registered address|
|The accommodation in which the worker/contractor completed their entry quarantine||Street, house number and letter, postal code, city|
Cadastral unit number (gårdsnummer) for the address Find cadastral unit number
Property unit number (bruksnummer) for the address Find property unit number
Building number (bygningsnummer) Find building number
Accommodation occupancy unit number (bruksenhetsnummer) Find occupancy unit number
3. List documenting the facilities that were used during entry quarantine covered by the application (only applies in connection with applications covering the grant periods November – December 2020 or January – February 2021)
If the enterprise applies for support for the grant period November – December 2020 or January – February 2021, a statement must be provided which documents the facilities that were used during the period of entry quarantine covered by the application. The list must provide information on each quarantine accommodation which describes how the premises fulfilled the requirements regarding accommodation suitable for use during entry quarantine.
The list must state the type of accommodation, address, postal code, cadastral unit number and property unit number, building number and occupancy unit number.
It must be stated whether the workers/contractors had single occupancy rooms with a private bathroom and toilet during the entry quarantine and whether they had access to their own kitchen or had a food service in the quarantine accommodation.
It must be documented that the layout of the accommodation enabled the occupants to avoid close contact with others, illustrated by a floor plan in a specified scale and showing the room subdivision and measurements.
The total number of single occupancy rooms in each accommodation must be stated, and a contact person must be specified for the accommodation.
List/description documentation of facilities that were used during the entry quarantine
Note! Quarantine locations/accommodation which, at the time of submission of the application, had been pre-approved by the Norwegian Labour Inspection Authority for use as accommodation in connection with entry quarantine need not be described here
|Information on the quarantine accommodation||Description/documentation|
|Type of accommodation||Hotel/detached house/temporary accommodation/mobile dwelling/other (specify)|
|Address (Street and number)||The address must be written in the same format as is used by the Norwegian Mapping Authority (check the Norwegian Mapping Authority information)|
|Cadastral unit number (gårdsnummer) for the address||Find cadastral unit number|
|Property unit number (bruksnummer) for the address||Find property unit number|
|Occupancy unit number (bruksenhetsnummer)||Find building number|
|Occupancy unit number (bruksenhetsnummer)||Find occupancy unit number|
|Did the workers/contractors have single occupancy rooms with a private bathroom and toilet during their entry quarantine? (YES/NO, further details where appropriate)|
|Did the workers/contractors have access to their own kitchen in the quarantine accommodation? (YES/NO, further details where appropriate)|
|Did the workers/contractors have access to their own food service in the quarantine accommodation? (YES/NO – any explanation)|
|Total number of single occupancy rooms at the quarantine location/accommodation|
|Documentation substantiating that the layout of the accommodation enabled the occupants to avoid close contact with others.||Receipt from a hotel or similar, or alternatively a description or sketch showing the floor plan. The description/sketch should indicate the single occupancy room and any private bathroom and kitchen.|
The above documentation must be retained for five years after the end of the financial year, unless a longer retention period follows from provisions stipulated in or pursuant to the Bookkeeping Act.